BY-LAWS
OF
THE JACKSONVILLE
BAR ASSOCIATION, INC.
ARTICLE 1 - -
MEMBERSHIP
Section 1.
Active Members
Any member of The Florida Bar or
authorized house counsel (as defined under Chapter 17, Florida Bar rules) in
good standing, actively engaged in the practice of law or actively employed as
a lawyer in Duval, Baker, Clay, Nassau or St. Johns County, Florida, shall be
eligible to be an active member.
Section 2.
Associate Members
Any member of The Florida Bar in
good standing, or any member in good standing of the bar or similar body of
another state, provided requirements for membership are found by the Board of
Governors to be equivalent to the requirements for admission to The Florida
Bar, who either resides or is employed in Duval, Baker, Clay, Nassau or St.
Johns County, Florida, and who is not actively engaged in the private practice
of law in Duval, Baker, Clay, Nassau or St. Johns County, Florida, and who is
not an honorary member by reason of being a judge, shall be eligible to become
an associate member. Associate members may neither vote nor hold elective
office in this Association, but shall be entitled to all other privileges of
membership.
Section 3.
Student Members
Any current student of a law
school with either accreditation from the American Bar Association or
provisional accreditation from the American Bar Association shall be eligible
to become a student member. Student members may neither vote nor hold elective
office in this Association, but shall be entitled to other privileges of
membership as determined by the Board of Governors periodically.
Section 4.
Election and Tenure
a. Nominations of Candidates
Nominations of candidates for the
office of President-Elect and for membership vacancies on the Board of Governors
shall be made during a two (2) week period to be set by the Board which shall
conclude no later than thirty (30) days before the election each year. Each
active member of the Association shall receive notice stating that the
Association will receive written nominations during that period of time. Each
individual nomination will be in the form of a written petition signed by ten
active members of the Association specifying the name of the nominee and the
office for which that member is nominated and endorsed by the nominee to
indicate willingness to serve. Each member nominated for the office of
President-Elect must have been a member of the Association for at least five
years prior to nomination. Any active member of the Association may be
nominated for the office of Board Member, Board of Governors. All nominations
shall be published in the written notice of the Annual Meeting which is mailed
to the members pursuant to Article III, Section 4, hereof.
b. Election of President-Elect
The President-Elect shall be
elected at the Annual Meeting from the list of nominations compiled as provided
herein. No additional nominations for President-Elect shall be made or
accepted at the Annual Meeting.
The election of the
President-Elect shall be by written ballot. A majority vote of the active
members of the Association, either present and voting at the Annual Meeting or
voting by absentee ballot, shall be necessary for election to that office.
If no candidate for
President-Elect receives a majority vote of those voting, there shall be a
run-off election between the two members who received the largest number of
votes at the next regularly scheduled meeting of the Association. A majority
vote of those present and voting at said meeting and those voting by absentee
ballot, shall be necessary for election to the office of President-Elect.
c. Election of Board Members
Members of the Board of Governors
shall be elected at the Associationís Annual Meeting from the list of
nominations compiled as provided herein. The candidate(s) receiving the most
votes among those present and voting and those voting by absentee ballot for
each respective vacancy shall be elected. Should a run-off election be
necessary, it shall be held at the next regularly scheduled meeting of the
Association. The candidate(s) receiving the most votes from those present and
voting and those voting by absentee ballot for each respective vacancy shall be
elected.
d. Absentee Ballots
Absentee ballots shall be
available at the Association office and a poll established at the Duval County
Courthouse for the Annual Meeting elections at least ten days (not counting the
day of the election) prior to the date of the Annual Meeting. In the case of
run-off elections, absentee ballots shall be available at the Association
office and the poll established at the Duval County Courthouse at least five
days (not counting the date of the run-off election) prior to the date of the
meeting at which time the run-off election will be held.
e. Absentee Voting
All absentee ballots must be cast
at the Association office or a poll established at the Duval County Courthouse
at or before 5:00 p.m. on the day before the election or run-off election. All
voting shall be in person at the Association office or the poll established at
the Duval County Courthouse. Absentee ballots received thereafter shall be
null and void.
The Executive Director of the
Association shall remove the names of those Association members who timely vote
absentee ballots at the Association office or the poll established at the Duval
County Courthouse from the list of members eligible to vote in the applicable
election or run-off election.
Section 5.
Non-Resident Members
Any active or associate member
who moves from Duval, Baker, Clay, Nassau or St. Johns County, Florida, may
become a non-resident member. Non-resident members may neither vote nor hold
elective office in this association, but shall be entitled to all other
privilege of membership.
Section 6.
Honorary Members
Each Judge of a Court of the
United States, the State of Florida, the City of Jacksonville or other
municipality within Duval, Baker, Clay, Nassau or St. Johns County, who is a
member of The Florida Bar in good standing, who resides in Duval, Baker, Clay,
Nassau or St. Johns County, who is not actively engaged in the practice of law
in Duval, Baker, Clay, Nassau or St. Johns County, and who at the time of
taking office as such Judge is a member of this Association or is thereafter
elected to honorary membership by the Board of Governors shall, while holding
such office as Judge, be an honorary member, unless he or she requests
classification as an active member, in which event he or she shall be an active
member. The Board of Governors may confer honorary membership upon
distinguished lawyers who have been admitted to practice law in Florida for
not less than fifty years and upon distinguished visiting lawyers.
Non-judicial honorary members shall be exempt from payment of dues, and
judicial honorary members shall pay one-half (‡) of active member dues and may
neither vote nor hold elective office in the Association, but shall be entitled
to all other privileges of membership.
Section 7.
Transfer of Classification
A member of this Association
shall be transferred from one classification of membership to another whenever
necessary to conform to the requirements of Sections 1 through 4 of this
Article, but each memberís obligation to pay dues for the current year shall be
determined by that memberís classification on July 1 of that year, or by that
memberís classification on the date admitted in the case of persons admitted to
membership during the year.
Section 8.
Membership in The Florida Bar
or Similar Body of
Another State
Any active, associate, or
non-resident member who ceases to be a member of The Florida Bar or is no
longer a member of the bar or similar body of any other state as provided in
the charter shall automatically cease to be a member of the Association. This
section shall not apply to members who are or remain members of The Florida Bar
in good standing, although they may cease to be members of the bar or similar
body of another state.
Section 9.
Application for Membership
Except with respect to honorary
members and to reinstatement of suspended members, each application for
membership shall be in writing, approved by at least two active members, and
accompanied by payment of dues for the current year. Each application shall be
referred to the Board of Governors, and if favorably reported by the Board of
Governors, shall be balloted upon at an annual, regular, or special meeting of
the Association. Two-thirds of the votes cast shall be required to elect an
applicant to membership. The Executive Director shall notify each applicant
elected to membership.
Section 10.
Suspension, Termination
and Reinstatement
of Membership
Any member against whom a
complaint is filed in the Supreme Court of Florida by The Florida Bar shall
stand suspended from membership in the Association pending disposition of said
complaint, and shall automatically cease to be a member of this Association if
found guilty of professional misconduct resulting in disbarment or suspension
by the Supreme Court of Florida. After readmission by The Florida Bar, such
person may reapply for membership.
ARTICLE II - -
DUES
Section 1.
Amount
Each active, associate, student,
non-resident and judicial honorary member shall pay annual dues in such an
amount as the Board of Governors shall set. The Board of Governors may set a
different amount of dues for active, associate, student and non-resident
members, may waive the dues of members on active duty with the armed forces or
retired from active practice of law, and may provide for pro-rata payment of a
current years dues by new members.
Section 2.
Time of Payment
Annual dues shall be payable on
or before July 1 of each year. The Board of Governors may structure a separate
dues schedule for student members. Any member who fails to pay annual dues by
October 1 of any year shall stand suspended and may be reinstated during such
year upon the payment of such dues, together with a reinstatement charge of an
amount to be set by the Board of Governors from time to time, but in no event
to exceed the sum of Five Dollars. In the event a member fails to pay said
dues and said charge during the fiscal year, the member may be reinstated to
membership thereafter upon payment of the current yearsís due and upon payment
of the dues and the reinstatement charge noted above assessed and imposed
during the
year said member was suspended,
without having to be voted upon again by the members of the Association.
ARTICLE III - -
MEETINGS
Section 1.
Annual Meeting
The Annual Meeting of the
Association shall be held at such time in May or June as the Board of Governors
may set.
Section 2.
Regular Meetings
Regular meetings of the
Association shall be held in each month on such date or dates as the Board of
Governors may set. The Board of Governors may dispense with any regular
monthly meeting.
Section 3.
Special Meetings
Special meetings of the
Association may be held at any time upon call of the President or of the Board
of Governors. The President shall call a special meeting upon written request
of five percent of the active members.
Section 4.
Notice of Meetings
Written notice of each annual,
regular, and special meeting shall be mailed, at least three days before the
meeting, to each member.
Section 5.
Board of Governors Meetings
Regular monthly meetings of the
Board of Governors shall be held at times set by the Board of Governors. The
Board of Governors may dispense with such meetings in any month in which no
Association meeting will be held.
Section 6.
Order of Business
The order of business at all
meetings, if not specifically prescribed by action of the meeting, shall be
regulated by the presiding officer. Except where otherwise provided in the
Charter or By-Laws, or in regulations governing a committee, all questions
shall be decided by a majority vote of the active members present and voting.
Except where otherwise provided by the Charter or By-Laws of the Association,
the procedure at every meeting shall be governed by Robertís Rules of Order.
Section 7.
Quorum
Ten percent of the active members
shall constitute a quorum for all purposes at Association meetings.
ARTICLE IV - -
OFFICERS AND
BOARD OF GOVERNORS
Section 1.
Officers
The officers of this Association
shall be a President and President-Elect, who shall perform the duties set
forth in Article V hereof.
Section 2.
Board of Governors
The Board of Governors shall have
thirteen members, consisting of the officers, the President of the Young
Lawyersí Section of the Association and six active members of the Association,
and shall have general control and management of the affairs of the
Association. All member of the Board of Governors shall have equal voting
rights.
Section 3.
Election and Tenure
Nominations of candidates for the
office of President-Elect and for membership on the Board of Governors shall be
made during a two (2) week period to be set by the Board which shall conclude
no later than thirty (30) days before the election each year. Each active
member of the Association shall receive notice stating that the Association
will receive written nominations during that period of time. Each individual
nomination will be in the form of a written petition signed by ten active
members of the Association specifying the name of the nominee and the office
for which that member is nominated and endorsed by the nominee to indicate
willingness to serve. Each member nominated for the office of President-Elect
must have been a member of the Association for at least five years prior to
nomination. All nominations shall be published in the written notice of the
Annual Meeting which is mailed to the members pursuant to Article III, Section
4, hereof.
The President-Elect and members
of the Board of Governors shall be elected by the Annual Meeting from the list
of nominations compiled as provided herein. No additional nominations shall be
made or accepted at the Annual Meeting. The election of the President-Elect
shall be by written ballot and a majority vote of the active members of the
Association present and voting at the Annual Meeting shall be necessary for
election to that office.
If no candidate for
President-Elect receives a majority vote of those present and voting, there
shall be a run-off election between the two members who received the largest number
of votes at
the next regularly scheduled
meeting of the Association, and a majority vote of those present and voting
shall be necessary.
Other members of the Board shall
be elected at the Annual Meeting. The candidate(s) receiving the most votes among
those present and voting for the respective vacancies available shall be
elected. Should a run-off be necessary, it shall be held at the next regularly
scheduled meeting of the Association. The candidate(s) receiving the most
votes for each respective vacancy shall be elected.
If a Board Member runs for
President-Elect during that memberís unexpired term and is elected, that shall
create a vacancy for the remainder of that term to be filled as provided above
during that particular election. If such member is not elected, no vacancy
shall exist, and the member shall serve the remainder of the unexpired term.
Provided, however, if one of the vacancies is for the remainder of an unexpired
term of a member successfully being elected to the office of President-Elect as
provided below the remainder of that unexpired term shall be filled by the
member receiving the largest number of votes among the candidates for the Board
during that election who does not receive enough votes to win a full term as a
Board Member.
All terms of office shall
commence at the beginning of the fiscal year next following the Annual Meeting.
The President-Elect shall serve as President-Elect for a period of one year
and thereafter shall automatically take office as President for the ensuing
fiscal year. Members of the Board of Governors shall serve for a term of two
years, except that the President of the Young Lawyersí Section shall serve only
while holding that office.
Those members elected shall take
office on July 1 following the Annual Meeting at which they are elected and
shall hold office during the term specified herein.
Each officer and other member of
the Board of Governors shall continue to hold office as such thereafter until
their successors are duly elected, if their successors are not duly elected by
the end of that fiscal year, except that the President-Elect shall
automatically take office as President at the time above specified.
No person shall serve as
President for two successive terms; but service of the President-Elect as
Acting President in accordance with Section 4 hereof shall not be considered
service as President, nor shall this provision prevent a President from
continuing to hold office until a successor is duly elected if no person is
serving as President-Elect at the completion of the Presidentís term as
President.
Section 4.
Vacancy
In the case of resignation, death
or disability reasonably expected to continue until the end of the term for
which elected, of an officer or other members of the Board of Governor:
a. If
of the President, the President-Elect shall act as President during the
remainder of the term with the title of Acting President.
b.
If of the President-Elect, the remaining
members of the Board of Governors shall call a special election to fill the
vacancy, unless such election cannot reasonably be held at least ninety days
before the next Annual Meeting, in which event the vacancy shall not be
filled, but both a President and a President-Elect shall be elected at the next
Annual Meeting to serve during the ensuing years.
c. If
both the President and President-Elect, the remaining members of the Board of
Governors shall call a special election to fill both vacancies, unless such
election cannot reasonably be held at least ninety days before the next Annual
Meeting, in which event the remaining members of the Board of Governors shall
fill the vacancy in the office of President by appointment for the remainder
of the term, the vacancy in the office of President-Elect shall not be filled,
and both a President and a President-Elect shall be elected at the next Annual
Meeting to serve during the ensuing year.
d. If
of a member of the Board of Governors who is not an officer, the remaining
members of the Board of Governors shall fill the vacancy by appointment for
the remainder of the term. In case of the temporary disability of the
President, the President-Elect shall act as President. In case of the
temporary disability of the President and President-Elect, the remaining members
of the Board of Governors may appoint one of the members of the Board of
Governors to act during the temporary disability.
ARTICLE V - -
DUTIES OF OFFICERS AND
BOARD OF GOVERNORS
Section 1.
President and President-Elect
It shall be the duty of the
President to organize and direct the work and activities of the Association,
subject to general control and management of the Board of Governors; to act as
an ex-officio member of all committees; to call special meetings of the
Association when necessary; and at the Annual Meeting to render a brief report
reviewing the work of the Association during the term of office and making any
recommendations or suggestions for the progress and welfare of the Association
which may be considered advisable.
The President-Elect shall be an
ex-officio member of all committees; shall preside at meetings of the Board of
Governors and Association in the absence of the President and otherwise perform
the functions of a Vice President; and shall act as President in case of the
resignation, death, or disability of the President as provided in the Charter.
In the absence of the President
and President-Elect, a member of the Board of Governors designated by the
President shall preside at meetings of the Association and meetings of the
Board of Governors.
Section 2.
Board of Governors
It shall be the duty of the Board
of Governors to have general control and management of the affairs of the
Association
ARTICLE VI - -
COMMITTEES
Section 1.
Appointment
The President shall appoint such
committees as may be necessary or desirable to serve during the term of office
with the approval of the Board of Governors.
ARTICLE VII - -
SECTIONS
Section 1.
Young Lawyers Section
All member of the Association who
have not yet reached the age of 36 shall be enrolled as members of the Young
Lawyers Section; provided, however, that any member who shall reach the age of
36 years shall be entitled to the rights and privileges of membership for the
remainder of the fiscal year in which his or her 36th birthday occurs. The
members of this section shall elect their own officers and executive committee
and the section shall function in accordance with by-laws adopted by the
members of the section. This section shall stimulate the interest of the
younger members of the Association in the objectives and activities of the
Association and The Florida Bar. The President of this section shall serve on
the Board of Governors of the Association.
The Board of Governors shall, in
the annual budget of the Association, provide funds for the operation of the
Young Lawyers Section in accordance with the budget request of the Young
Lawyers Section as approved by the Board of Governors of the Association.
Section 2.
Other Sections
The members of the Association
may form additional sections from time to time to stimulate interest in other
areas of the Associationís activities and to promote more active participation
by members of the Association in specialized programs of the Association.
ARTICLE VIII
Fiscal Year
The fiscal year of the
Association shall commence on July 1 of each year and end on the following June
30.
ARTICLE IX
Anything
in these By-Laws to the contrary notwithstanding, any election held by the Jacksonville
Bar Association shall be conducted in accordance with
the By-laws, and the rules and regulations established from time to
time by the Board of Governors, including votes being cast in person, by
mail and/or electronically.
Revisions
Approved
February
9, 2007