Jacksonville Bar Association

Privacy Policy

Effective as of July 1, 2013

The Jacksonville Bar Association (“we,” “us,” “our”) respects the privacy of your non-public personal information. We are committed to protecting that information and providing a safe and secure online environment when using our Website: www.jaxbar.org and its pages and sub-domains or such other URLs or domain(s) as we determine from time to time (collectively, the “Site”).

The purpose of this Privacy Policy (this “Policy”) is to provide an understanding of our practices regarding the information that we may collect when you access the Site, how we may disclose and/or use the information, and how we may make corrections and/or updates to the information. We may post additional terms and conditions regarding your access to and use of this Site on other areas of this Site, including our Website Terms and Conditions (collectively with this Policy, the “Agreement”). Please read all parts of the Agreement carefully before using this Site. This Site is available for your use only if (a) you acknowledge and agree to be bound by the provisions of the Agreement and (b) you use it for procurement of products or for information purposes.

If you do not agree to be bound by the provisions of the Agreement, do not access or use this Site. By accessing or using this Site, you acknowledge and agree that (a) you have read, and you are bound by, all of the provisions of the Agreement, (b) the Agreement constitutes a legal and binding agreement between you and us, and (c) the Agreement constitutes the entire agreement between you and us, and supersedes all prior or contemporaneous agreements, representations, warranties and understandings with respect to the Site. Other than the Agreement and any agreement between you and us regarding the sale of products/services, we will not enter into any other agreement with you through this Site. Your rights to access or use this Site may be limited further by federal, state, local or jurisdictional laws, rules and regulations.

You should direct questions, suggestions, and concerns regarding this Policy to jba@jaxbar.org. We make this Policy readily available on our home page and at the bottom of every page of the Site.

1. Information Collection.

(a) Personal Information.

We have structured our Site so that, in general, you can visit us on the Web without identifying yourself or revealing any personal information. However, members of the Jacksonville Bar Association (“Members”) are asked to register and provide information that personally identifies them. In addition, visitors may be asked to register and provide information that personally identifies them when purchasing a product/service from us, downloading resources, and subscribing to email or text message alerts and/or newsletters. Some pages of the Site may be P3P-enabled, which allows you additional control over your personal information. Furthermore, if you contact us via email, we will have obtained your email address. We use the information we gather to enhance the user experience on the Site and to identify frequent visitors.

If you pay for any products/services through our Site, we will receive and record your name, mailing address, billing address, telephone number, and the credit card number provided for payment.

The types of personal information you provide to us may include name, address, phone number, email address, user IDs and passwords, billing and transaction information, credit card information, contact preferences, educational and employment background, firm names, practice areas, demographic information and the like. All of this information is “Personal Information.”

(b) Non-Personal Information.

We also gather non-personal information on the Site, such as data about usage and service operation that is not associated with a specific personal identity (“Non-Personal Information”). We collect and analyze Non-Personal Information to evaluate how visitors use the Site. Non-Personal Information we collect may include technical information about the accessing computer hardware and software such as the IP address, browser type, domain names, referring Web site addresses, pages visited on the Site, and time spent on the Site. We use software tags called “cookies,” Web beacons and other technologies for data analysis and personalization services. Among other things, cookies help us identify returning users so that we do not need to ask them to register with every visit. They help us understand your preferences and customize our resources to your needs. By understanding which areas of the site you visit, cookies allow us to present information that is of personal interest to you.

(c) Other User Information.

Certain areas of the Site may permit you to provide answers, comments, feedback, ideas, messages, questions, suggestions, techniques, uploaded files and similar information through blogs or other online functions (“User Information”). Nothing requires you to disclose your identity to others. If you choose to post, publish or transmit User Information using any Site function or service, you do so at your own risk. If you provide User Information, we will not treat User Information as Personal Information.

2. Disclosure and Use of Personal Information.

We will not share, sell, or rent email addresses, passwords, first or last names, mailing addresses, telephone numbers, credit card and billing information, or other Personal Information provided on the Site with anyone, except as stated below:

  • We may disclose Personal Information as legally required in order for us to respond to subpoenas, court orders, warrants, or other legal processes.
  • We may disclose Personal Information with your consent. We also may disclose Personal Information when disclosure is necessary in order to complete a transaction to which you have consented.
  • We may partner with third parties to obtain specific services or employ companies or individuals to perform functions on our behalf. Examples include hosting our Web servers, analyzing data, providing marketing assistance, processing credit card payments, and providing customer service. These third parties, companies, and individuals may have access to a Personal Information as necessary to perform their functions, but they may not share the information with any other third party.
  • Credit card authorization processors and third-party financial institutions use your credit card information to verify credit card numbers and process credit card payment transactions.
  • Where required to do so pursuant to contractual obligations, we may disclose information about your Site usage (except for credit card information) on a confidential basis to third-party auditors and to measurement and analysis firms. These parties are not permitted to use personally identifiable information except for the purpose of providing their services to us.
  • We may transfer Personal Information across state and country borders for the purposes of data consolidation, storage, and simplified customer information management.
  • In order to register on our Site (including as a Member), you must opt in and provide us with consent to share your Personal Information with third parties for purposes of performing the functions described above.

If we transfer your Personal Information to a third party that is acting as an agent, we will ensure that the third party subscribes to the safe harbor principles or is subject to The European Commission’s Directive on Data Protection or another adequacy finding. As an alternative, we may enter into a written agreement with the third party requiring that the third party provide at least the same level of privacy protection as is required by the safe harbor principles.

We offer a feature through the Site that publishes certain information contained in a Member’s profile to other Members, which includes portions of the Members’ Personal Information, such as the name, title, firm name, physical address and any other information the Member consents to include in such information (but not any credit card information). Except for name, title, firm name, and physical address, Members have the ability to control which Personal Information can be seen by other Members. We bear no responsibility for any Personal Information Members choose to include in their profiles, and each Member is solely responsible for the accuracy and correctness of information included in her or his Member profile.

3. Subscriptions by Email or Messaging.

If you consent, we may use the Personal Information we gather on the Site, including contact information to inform you via e-mail or other communications regarding the following: additional and/or new products/services available from us or our sponsors, updates at the Site, or requests for opinions on current products/services or potential new products/services that we may offer. If you no longer wish to receive such information from us, you can opt-out by (a) following the instructions provided in the initial emails or messages you receive; (ii) sending an e-mail to jba@jaxbar.org with the instructions about which information you would like to remove; or (c) visiting the “Members” area of the Site to change your preferences. Notwithstanding anything contained in this Policy to the contrary, we may use, as we deem appropriate, statistical data generated through use of the Site provided that neither our use nor the statistical data result in the disclosure of any Personal Information that will directly or indirectly identify you.

4. Management of Personal Information.

Subject to certain exceptions, upon our receipt of written request from you and provided you provide us sufficient information to confirm your identity, we will provide the Personal Information that we have collected about you for the purposes of enabling you to amend, correct or delete any inaccuracies. You may make this request to us via e-mail at jba@jaxbar.org. If we are unable to provide the requested information within thirty (30) days after receipt of written request, we will provide a timeline for providing the requested information. If we deny access to your Personal Information, we will explain why and give contact information for further inquiries regarding the denial of access.

5. Security of Personal Information

We have commercially reasonable safeguards and security procedures to keep Personal Information confidential and secure from unauthorized access, disclosure, use, alteration, unlawful destruction, or accidental loss. We have procedural safeguards, such as authentication procedures to prevent ID theft. We also restrict access to Personal Information to only those employees who need to know the information to provide products/services to you.

We also have industry-standard electronic safeguards, such as the Secure Socket Layer (“SSL”) protocol for encryption, which protects data transmissions to and from browsers, including transmissions of credit card numbers. SSL makes it difficult for credit card information to be intercepted or stolen while being transmitted. We use VeriSign Extended Validation Secure Sockets Layer (EV_SSL) Certificates for encryption services on our production servers. We use a third party transaction processing company to process our credit card transactions on the Site. For information on VeriSign’s privacy and security practices, please go to http://www.verisign.com/verisign-business-solutions/commerce-enablement-solutions/index.html.

We do not guarantee that unauthorized third parties will never be able to defeat these measures or access and use Personal Information for improper purposes. We assume no liability in those circumstances, nor for any Personal Information once it is transported onto a managed communication network (including the Internet) other than our Site.

6. Disclosure and Use of Non-Personal Information.

We receive an IP address each time you view a page from the Site. When you request a page on the Site, that request (including the date and time) our servers log information, including the IP address of the computer that requested the page. IP addresses and access times, however, are not linked to Personal Information. We may use IP addresses for various purposes, including to diagnose reported service or technical problems associated with IP addresses, or to estimate the total number of users visiting the Site from specific localities, countries, or regions of the world.

As previously mentioned we may attempt to set cookies on the requesting computer and later access those cookies to help personalize and maximize the online experience and time online. A “cookie” is a small amount of data that often includes a unique identifier sent to a browser requesting to view a Web page. It is then stored on the requesting computer’s hard drive. We use cookies only as an option selected by the user that allows us only to recall an e-mail address from the cookie that we sent to the user’s computer. The only Personal Information that is associated with the cookie is the user’s e-mail address. The purpose of a cookie is to tell the Web server that a visitor has returned to a specific page. For example, when you register on our site with a user ID and password, a cookie helps us to recall that information so that the Site can “remember” your previous visit(s).

Some of our business affiliates and sponsors, such as advertisers, use cookies on the Site. We have no access to or control over these cookies. This Policy covers only our use of cookies and does not cover the use of cookies by any advertisers, sponsors or any of our other business affiliates.

Normally, the preferences in your Web browser can be set to accept all cookies, reject all cookies, or notify you when a cookie is set and permit you to accept or decline cookies on an individual basis. It is your responsibility to set the preferences in your Web browser to the security levels you are comfortable with. However, if you set the preferences to reject all cookies, it may hinder performance and negatively impact your experience on the Site.

7. Disclosure and Use of User Information.

You are granting us an irrevocable, royalty-free, unlimited and worldwide license to assign, communicate, convey, copy, create derivative works from, display, distribute, exploit, export, lease, loan, post, publish, redistribute, rent, reproduce, republish, retransmit, sell, transfer, transmit or otherwise use User Information for any purpose whatsoever. You also waive any and all claims against us regarding the use of User Information, including any claims regarding infringement of intellectual property rights. We reserve the right, in our sole and absolute discretion, to amend, change, delete, modify, reject, revise, or update any of User Information at any time without notice to you.

We are not responsible for the privacy or security of any User Information that you choose to communicate or exchange using the functionality of the Site. Each item of User Information must be content and information that you have a right to disclose and transfer and must not violate any other person’s privacy or intellectual property rights.

With respect to any individual’s personal information that you provide to us, you represent and warrant to us that you have obtained all necessary consents for the processing of that individual’s personal information, including the transmission of such data in the United States or any other country whose laws, regulations and rules may not provide the same level of protection for the personal data as the laws, regulations and rules of that individual’s country of origin.

8. Links; Other Companies’ Cookies on the Site.

As a courtesy to you, the Site may contain links to websites and resources owned by other individuals and entities, including those of our sponsors (collectively, the “Third Party Sites”). We have no access to or control over Third Party Sites or cookies used by Third Party Sites. When you access those links, you are leaving the Site and are accessing the Third Party Sites at your own risk. We are not responsible for the privacy practices of other Web sites; nor do we endorse (and we are not responsible for) the information and content contained on Third Party Sites; nor are we responsible for maintaining links to or availability of Third Party Sites. We encourage you to check the privacy policies of Third Party Sites before disclosing any non-public personal information. It is your responsibility to guard against time bombs, trojan horses, viruses, worms or other computer programming routines that could alter damage, expropriate, intercept or interfere with your computer system.

If a third party provides a banner ad, it is possible that the third-party advertiser will attempt to store a cookie on the accessing computer’s hard drive. Advertisers’ and Third Party Sites’ use of cookies is subject to their own privacy policies, not this Policy. This Policy applies solely to information collected by the Site.

9. User Eligibility.

If you are under the age of 18, you may not access or use this Site without supervision by your parent or legal guardian. Children under the age of 13 may not use this Site and parents or legal guardians may not agree to this Policy on their behalf. If we become aware that a child under 13 has provided or attempted to provide us with Personal Information, we will use our best efforts to remove the Personal Information permanently from our files.

10. Your California Privacy Rights

Residents of the State of California, under the California Civil Code, have the right to request from companies conducting business in California a list of all third parties to which we have disclosed personal information during the preceding year for direct marketing purposes and a disclosure of the shared information. Alternatively, the law provides that if the company has a privacy policy that provides you with an “opt-out” choice for use of your personal information by third parties for marketing purposes, we may instead provide you with information on how to exercise your disclosure choice option. This Site qualifies for the alternative option. This Policy provides you with information on how you may opt-out from the use of your personal information by third parties for direct marketing purposes. Therefore, we are not required to maintain or disclose a list of the third parties that received your personal information during the preceding year for marketing purposes. If you are a California resident and desire information about how to exercise your third party disclosure choices, send a request to jba@jaxbar.org.

11. Changes to this Privacy Policy.

We reserve the right, in our sole and absolute discretion, to amend, change, delete, modify, revise or update this Policy at any time without notice to you. Any such amendments, changes, deletions, modifications, revisions or updates will be effective immediately upon their publication on this Site.

If, however, we are going to use your Personal Information in a manner different from that stated at the time of collection, we will notify you by posting a notice on the Site for thirty (30) days.

You acknowledge and agree that your continued access to and use of this Site after any such amendments, changes, deletions, modifications, revisions or updates will constitute your acknowledgement and agreement to be bound by such amendments, changes, deletions, modifications, revisions or updates. Because of the possibility that this Policy could change between your visits to this Site, we recommend that you check this Policy each time you visit this Site.

12. Miscellaneous

As discussed above, this Policy, together with our Website Terms and Conditions, form the Agreement between us and you. Accordingly, our Website Terms and Conditions contain provisions that apply equally to this Policy, including the provisions contained in Paragraphs 15 through 23 of our Website Terms and Conditions, which you are responsible for reading.

13. Additional Resources on Information Privacy

The Electronic Privacy Information Center focuses public attention on emerging civil liberties issues relating to the National Information Infrastructure. EPIC Alert is the online newsletter of the Electronic Privacy Information Center in Washington, D.C. The newsletter is bi-weekly and covers issues related to privacy and civil liberties in the information age

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